> For the complete documentation index, see [llms.txt](https://docs.aiflo.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.aiflo.app/expense-management/expense.md).

# Expense

An expense request is a formal ask for reimbursement of business-related expenses, detailing the amount spent, purpose, and supporting documents.

### **How to raise expense request** <a href="#how-to-raise-expense-request" id="how-to-raise-expense-request"></a>

Go to **Expense App.**

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2Fd9gA14TU7RLhMs3eMKQk%2Fimage.png?alt=media&amp;token=e2d9b9be-3ef4-4b8a-bafb-ba402b236fde" alt=""><figcaption></figcaption></figure>

Go to **Expense.**

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Click on **+Expense**.

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2FVcG4Zk6eBlK1pDSLmXUQ%2Fimage.png?alt=media&amp;token=65953df9-8979-4ca0-a8bb-8c37c562562b" alt=""><figcaption></figcaption></figure>

Fill up the required details and click on Save.

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Employee can view their own created expense request in **My Expense**.

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### **How to approve expense request** <a href="#how-to-approve-expense-request" id="how-to-approve-expense-request"></a>

After creating the expense request, a notification is sent to the account team, and the request is assigned to them.

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2FjqHGykBOUExdaJYJEcQQ%2Fimage.png?alt=media&amp;token=6f1d67d4-cc01-4085-b105-442db03a2201" alt=""><figcaption></figcaption></figure>

The manager can approve requests directly from **Team Expense** by clicking on the brief description of the request title and then click on **Approved**.

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2FdCctnbGAd0analg495Ov%2Fimage.png?alt=media&amp;token=ada3aef0-fc99-4a50-9d41-73c41a3c5ca2" alt=""><figcaption></figcaption></figure>

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2F9W0MaElIjvgm400SVEdU%2Fimage.png?alt=media&amp;token=569768b9-8979-48ff-8710-c340fe6f2966" alt=""><figcaption></figcaption></figure>

Once the manager approves the request, the approved amount will be shown in the grid.

<figure><img src="https://160083056-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FmK2RCoJJtarg5gUVoIgX%2Fuploads%2FazZclZjZZjX7NL6QoAQ4%2Fimage.png?alt=media&amp;token=31542c0f-a543-4c41-a7d7-60adb078de3e" alt=""><figcaption></figcaption></figure>

Last updated 3 months ago
