> For the complete documentation index, see [llms.txt](https://docs.aiflo.app/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.aiflo.app/expense-management/expense-with-ledger.md).
# Expense with Ledger
### **How to raise expense request**
Go to **Expense App.**
Go to **Expense.**
Click on **+Expense**.
Fill up the required details and click on Save.
Employee can view their own created expense request in **My Expense**.
**How to approve expense request**
After creating the expense request, a notification is sent to the account team, and the request is assigned to them.
To proceed, navigate to **Service Actions** >> Pending Requests, then assign the request to yourself, add the approved amount, and click **Approved.**
After approval, the request is assigned to the **employee's manager**, who receives an email notification. The manager can then view all requests in **Team Expense** by clicking on the respective menu.
The manager can approve requests directly from **Team Expense** by clicking on the brief description of the request title and then click on **Approved**.
After the manager approves the request, it is then assigned to the Account Team, and a notification is sent to them. Once the Account Team approves the request, it is then assigned to the Payment Team, with a notification sent accordingly.
The Payment Team can then approve the request from the service action interface. Upon approval, the GSLF/FGSLF is updated in the **employee ledger balance**.
Last Updated 26 December 2026