# Expense with Ledger

### **How to raise expense request** <a href="#how-to-raise-expense-request" id="how-to-raise-expense-request"></a>

Go to **Expense App.**

<figure><img src="/files/fQBttBxdVeHSwkuu65wR" alt=""><figcaption></figcaption></figure>

Go to **Expense.**

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Click on **+Expense**.

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Fill up the required details and click on Save.

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Employee can view their own created expense request in **My Expense**.

<figure><img src="/files/U6bb7EpLxZOhrtrrGCPu" alt=""><figcaption></figcaption></figure>

**How to approve expense request**

After creating the expense request, a notification is sent to the account team, and the request is assigned to them.

To proceed, navigate to **Service Actions** >> Pending Requests, then assign the request to yourself, add the approved amount, and click **Approved.**

<figure><img src="/files/Fd8IQnPejJfuEFpW6T3x" alt=""><figcaption></figcaption></figure>

After approval, the request is assigned to the **employee's manager**, who receives an email notification. The manager can then view all requests in **Team Expense** by clicking on the respective menu.

<figure><img src="/files/VdKF7wxWviRzbQPU9xKd" alt=""><figcaption></figcaption></figure>

The manager can approve requests directly from **Team Expense** by clicking on the brief description of the request title and then click on **Approved**.

<figure><img src="/files/0wI9uSG9xfedwwdqnDwE" alt=""><figcaption></figcaption></figure>

After the manager approves the request, it is then assigned to the Account Team, and a notification is sent to them. Once the Account Team approves the request, it is then assigned to the Payment Team, with a notification sent accordingly.

The Payment Team can then approve the request from the service action interface. Upon approval, the GSLF/FGSLF is updated in the **employee ledger balance**.

<figure><img src="/files/w5t0mQFuxv6dpFv7CySn" alt=""><figcaption></figcaption></figure>

Last Updated 26 December 2026


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